5 cloud apps you should be using in your business

 In Cloud

More businesses are using cloud applications to run their companies with greater efficiency and productivity.

Cloud apps are great alternative to traditional on-premise software. They’re simple to use, portable, secure, scalable and cost-effective. They’re also frequently updated to provide extra functionality in response to customer demand.

You name it, and there is probably a cloud app for it – there are just so many out there! The question is, of course, how to identify the best app for your specific needs.

Proactive IT Solutions recommends the following cloud apps for some of your most fundamental business tasks.

1. Direct email marketing and communications – Mailchimp

Mailchimp is a great app that can help in the marketing efforts of your company. It’s focused on the three main tasks of email marketing: managing subscriber lists, building email campaigns, and monitoring campaign performance.

It also has a long list of integration options for e-commerce apps, CRM apps, website CMS and social media platforms like Twitter and Facebook. With Mailchimp, you can create an efficient workflow for your marketing and communications as well as effectively reach out to clients, potential customers and other interested parties.

2. Office productivity and communications – Office 365

Office 365 is a package of essential tools that provides a number of advantages to your business. You can choose from various subscription plans, but they all come with e-mail, file storing and sharing, and social networking services, as well as access to online Office software. Office 365’s collaboration and communication tools can help build connection within your internal staff at the same time can help them work productively.

3. Accounting and bookkeeping – Xero

Any business needs to manage their finances efficiently. Xero helps in handling your accounting tasks and requirements faster, more conveniently and more efficiently.

Because Xero is online, you can log in any time and see up-to-date business financials from anywhere.

Real-time data makes it easier for your accountants and bookkeepers to keep track of your budget, expenses and profits, helping you understand your business better.

Mobile apps for Apple and Android make it easy to enact a paperless process for employees to process leave requests and view their payslips.

4. Off-site file storage – Dropbox

Dropbox is a file hosting service that offers cloud storage, and file synchronisation. On-premise storage can be very limited, while other file hosting services often work on only a limited number of platforms. Dropbox works on whatever platform you use and syncs fast with all your devices. Organise and store any type of files and share them with your team. Dropbox is fantastic for sharing large files. It can also keep track of revision history and file changes.

5. Mobile phone backup

Whether you use it for business, or solely for private communications, your mobile phone is often more like an extra appendage than a hand piece of tech. That’s why it’s essential that you make the effort to regularly back it up.

There are backup apps for all mobile platforms. There is Google Cloud for backing up your Android phone data, Microsoft’s cloud services for Windows phones, and iCloud for IOS users.

If you regularly back up all your phone’s data to the cloud, then you won’t be in such a pickle if your phone is lost, stolen or destroyed – or if you just get a new one and want to transfer the data.

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