How you know it’s time to move to Office 365

 In Hardware and Software

Office 365 has already proven its many benefits to us, and that’s why we recommend it. But we also understand that migrating to Office 365 can be a daunting prospect, and you want to be sure it’s the right thing to do.

With that in mind, here are some tips on how to identify when it’s time to move to Office 365:

Your in-house email server needs to be replaced

Office 365 offers a low upfront cost alternative to purchasing another in-house server. It helps lessen your IT costs and, at the same time, saves you from the downtime of deploying new a server.

As an example, a job we recently performed in a six person business cost $7000 less for an Office 365 solution than a more traditional on-site mail server deployment.

Your email system is slow and running out of storage space

This can greatly affect business productivity and efficiency. Office 365 runs on fast infrastructure in the cloud. It also provides 50GB of storage space for emails and 1TB of OneDrive cloud storage for all your other files.

Files are synced across devices and you can access them anywhere – even when you’re offline – so you won’t have to worry about getting extra hard disk space.

Your computer crashed

This type of unexpected incident can happen anytime, and sometimes the computer will take all your important files and emails with it. But with Office 365, you don’t have to fret because all your data is safely stored online. Just set up Office 365 on a new computer and retrieve your data from the cloud.

You need more flexible working arrangements

Sometimes your business requires you to work from home or on the road. Office 365 will let you access email, contacts and calendar on all your devices. With the web versions of Word, Excel, PowerPoint and OneNote you can access, create, and edit any of your files from any computer or mobile device with an Internet browser.

If you have people working offsite and need better ways to share information and stay in touch, Office 365 has a range of collaboration tools. With SharePoint Online, you can manage documents, enable workflows, and participate in social platforms such as Yammer. You can meet online with HD video conferencing, screen sharing and real-time notes and use a site mailbox to collaborate with your team.

Your business is experiencing communication breakdowns

Creating and maintaining proper communication can promote efficiency, productivity and order across your entire business. Effective collaboration allows every member of the team to contribute in achieving your business goals and objectives. If your current means of communication is not efficient, Office 365 can help. Yammer, Skype and SharePoint can all help to facilitate better communication.

Think it might be time to migrate to Office 365?

If you’re experiencing any of these problems, it’s probably time to migrate to Office 365 and start reaping the benefits.

A successful Office 365 migration requires pre-assessment, planning and proper configuration. ProITS is here to guide you and offer you the best solutions focused on your specific business objectives and goals.

Want more information?

This short video outlines two more common scenarios in which an Office 365 migration is the best solution.

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